Privacy Policy

Privacy Policy for Online Institute for Continuing Dental Education (OICDE)

Effective Date: June 30, 2026

Who We Are

Online Institute for Continuing Dental Education (OICDE) operates the websites https://oicde.com and https://onlineicde.com. This Privacy Policy outlines how we collect, use, protect, and disclose personal information from users of our websites and services, including course participants and those inquiring about our continuing dental education (CE) programs.

Information We Collect

We collect email addresses and, where applicable, other personal information (e.g., name, billing details) provided by users who:

• Register for or purchase our CE courses ($5 per 1 hour of CE credit).

• Inquire about our programs via contact forms or other communication channels.

• Engage with our marketing communications.

We do not collect comments, media uploads, or user-generated content, as our websites do not offer blog or comment functionalities. These features are not planned for any of our websites.

How We Use Your Information

OICDE uses your personal information solely for the following internal purposes:

• Accounting and Billing: To process payments for CE courses and maintain accurate financial and PACE completion records.

• Marketing: To inform you about future CE programs, updates, or promotions, provided you have expressed interest in our services (e.g., by registering, purchasing, or inquiring). You may opt out of marketing communications at any time by following the unsubscribe instructions in our emails.

• Service Delivery: To provide access to purchased CE video streaming content and issue CE credits through our PACE-accredited programs.

We do NOT sell, trade, or share your personal information with third parties for their marketing purposes.

Lawful Basis for Processing (GDPR Compliance)

If you are a user located in the European Union (EU) or European Economic Area (EEA), we process your personal information in accordance with the General Data Protection Regulation (GDPR). The lawful bases for processing your data are:

• Contract: Processing your name, email address, and billing details is necessary to fulfill our contract with you when you purchase CE courses or register for services (Article 6(1)(b) GDPR).

• Consent: We rely on your explicit consent to send marketing communications about future CE programs or promotions. You may withdraw consent at any time by unsubscribing via the link in our emails or contacting us (Article 6(1)(a) GDPR).

• Legitimate Interests: We process non-personal data (e.g., analytics on website usage) to improve our services, provided this does not override your rights and freedoms (Article 6(1)(f) GDPR).

You will be informed of these bases during data collection (e.g., via consent checkboxes on forms). For questions about GDPR compliance, contact us at charlesarcoria@protonmail.com.

Data Transfers Outside the EU/EEA (GDPR Compliance)

If you are an EU/EEA user, please note that your personal information may be transferred to and stored on servers located outside the EU/EEA, such as in the United States, where our hosting and payment processing services operate. We ensure such transfers comply with GDPR through:

• Standard Contractual Clauses (SCCs): Agreements with third-party processors to safeguard your data in accordance with EU standards.

• Adequate Security Measures: Use of encryption and secure protocols to protect data during transfer and storage.

You may request details about these safeguards by contacting us at charlesarcoria@protonmail.com.

California Consumer Privacy Act (CCPA) Compliance

If you are a California resident, you have rights under the California Consumer Privacy Act (CCPA):

• Right to Know: You may request details about the personal information we collect, use, or disclose about you.

• Right to Delete: You may request deletion of your personal information, subject to exceptions for data we must retain for legal, administrative, or security purposes.

• Right to Opt-Out of Data Sales: OICDE does not sell your personal information to third parties. However, to exercise your right to opt out of any potential future data sales, please click Do Not Sell My Personal Information or contact us at charlesarcoria@protonmail.com.

• Non-Discrimination: We will not discriminate against you for exercising your CCPA rights.

To submit a CCPA request, contact us at charlesarcoria@protonmail.com. We will verify your identity and respond within 45 days, as required by law.

Cookies and Tracking Technologies

Our websites use cookies to enhance user experience and ensure functionality. We comply with the EU ePrivacy Directive and other applicable regulations by providing clear information and obtaining consent for non-essential cookies. The cookies we use include:

• Essential Cookies:

  • Session Cookies: Temporary cookies set when you visit our login page to check if your browser accepts cookies. They contain no personal data and are discarded when you close your browser.

• Non-Essential Cookies:

  • Analytics Cookies: Collect anonymized data (e.g., browser type, pages visited) to improve website performance. Provided by third-party services (e.g., Google Analytics).

When you visit our websites, a cookie consent popup will appear, allowing you to:

• Accept all cookies.

• Reject non-essential cookies (essential cookies cannot be disabled as they are required for website functionality).

• Customize your preferences by selecting specific cookie categories.

You can also manage cookies via your browser settings, though disabling essential cookies may impact website functionality. For more information, see our Cookie Policy below.

Cookie Policy

We use cookies to ensure our websites function properly and to enhance your experience. You may revoke consent for non-essential cookies at any time via the cookie settings link in our website footer or by contacting us. EU/EEA users are protected under the ePrivacy Directive, and we obtain explicit consent before setting non-essential cookies.

Embedded Content from Other Websites

Our CE courses may include embedded content (e.g., videos hosted on third-party platforms like Vimeo and YouTube). Such content behaves as if you visited the third-party website. These platforms may use cookies, tracking technologies, or collect data about your interaction with the content, especially if you are logged into their services. Please review the privacy policies of these third parties (e.g., YouTube and Vimeo Privacy Policy) for details.

Who We Share Your Data With

We do not share your personal information with third parties except:

• With trusted service providers (e.g., payment processors, hosting services) who assist in operating our websites and processing transactions, under strict confidentiality agreements.

• When required by law, such as to comply with legal obligations, court orders, or government regulations.

Since we do not have online accounts and registered online users, there is no need for us to reset email in the system for security purposes.

How Long We Retain Your Data

We retain personal information only as long as necessary for the purposes outlined:

• Accounting Data: Billing and transaction data (e.g., email, name, payment details) are retained for seven years to comply with tax, PACE, and legal requirements.

• Marketing Data: Email addresses used for marketing are retained until you unsubscribe or request deletion, after which they are promptly removed.

• Account Data: We do not have online registered users or accounts through the website, so no personal information is stored.

Your Data Rights

You have the following rights regarding your personal information:

• Access: Request a copy of the personal data we hold about you.

• Correction: Request updates to inaccurate or incomplete data.

• Deletion: Request erasure of your personal data, except for data we must retain for administrative, legal, or security purposes.

• Opt-Out: Unsubscribe from marketing communications at any time via the unsubscribe link in our emails.

• Data Portability (GDPR): Request your data in a structured, commonly used format (EU/EEA users only).

• Object to Processing (GDPR): Object to processing based on legitimate interests (EU/EEA users only).

To exercise these rights, contact us at charlesarcoria@protonmail.com. We will respond within 30 days (GDPR) or 45 days (CCPA), as required by law.

Where Your Data Is Sent

Your data is stored securely on server located in [Kemp, Texas, the United States]. We use industry-standard encryption and security measures to protect your information during transmission and storage. For EU/EEA users, see the “Data Transfers Outside the EU/EEA” section above for details on international transfers. No method of transmission over the internet is 100% secure, and we cannot guarantee absolute security.

Data Security

We implement robust technical and organizational measures to safeguard your data, including:

• Secure Sockets Layer (SSL) encryption for data transmission.

• Regular security audits and updates to our systems.

• Restricted access to personal data by authorized personnel only.

Changes to This Privacy Policy

We may update this Privacy Policy to reflect changes in our practices or legal requirements. The updated policy will be posted on our websites with a revised effective date. We encourage you to review this page periodically.

Contact Us

For questions, concerns, or to exercise your data rights, please contact us at:

Email: charlesarcoria@protonmail.com
Websites: https://oicde.com, https://onlineicde.com